Job Description

Job Description

Job Description

We are looking for a detail-oriented Construction Administrative Assistant to support a busy project team in Lenexa, Kansas. This Contract position is ideal for someone who enjoys balancing customer communication, document control, billing follow-up, and day-to-day office coordination in a fast-moving construction environment. You will work closely with project managers to keep project records organized, timelines visible, and administrative tasks moving efficiently. The team is small, collaborative, and achievement-oriented, making this a strong fit for someone who brings accuracy, responsiveness, and a proactive approach.

Responsibilities:
• Serve as a primary point of contact for incoming customer inquiries and provide timely administrative support related to active construction projects.
• Set up new project records, organize required documentation, and verify that client-specific forms and compliance items are completed accurately.
• Create and release purchase orders in alignment with project budgets while following internal approval expectations and required deadlines.
• Monitor project activity by updating schedules, tracking budgets, and confirming that supporting documentation for completed work is properly recorded.
• Maintain work-in-progress reports, payment tracking spreadsheets, and project status updates for both internal teams and external partners.
• Review project files on an ongoing basis to ensure records remain complete, current, and ready for billing or audit needs.
• Track subcontractor paperwork and follow up as needed to keep compliance documents current and properly filed.
• Partner regularly with project managers to discuss progress, identify administrative gaps, and support billing readiness across multiple jobs.
• Handle general office support tasks such as preparing correspondence, entering data, filing records, and producing routine reports.• Previous experience in an administrative support role, preferably within construction, contracting, or a project-based environment.
• Strong ability to manage inbound calls, coordinate multiple priorities, and maintain organized project documentation.
• Proficiency with general office administration, including data entry, filing, report preparation, and written correspondence.
• Comfortable supporting billing status tracking, purchase order processing, and deadline-driven project coordination tasks.
• Excellent attention to detail with the ability to review forms and records for completeness and accuracy.
• Strong communication skills and the ability to collaborate effectively with project managers, customers, and subcontractors.
• Ability to work efficiently in a fast-paced setting while supporting a small team with moderate project volume.

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